AI Automation for Clinics

AI receptionists for US clinics: every call answered in English and Spanish, appointments booked 24/7, WhatsApp and SMS reminders that cut no-shows. Remote implementation.

Veltim automates clinics with AI: voice agents that answer every call and book real appointments 24/7, WhatsApp confirmations and reminders that cut no-shows, and integration with your scheduling software through official APIs. Implemented remotely, tested with you before going live.

What Veltim automates

• Phone answered 24/7: appointments booked, changed and cancelled against your real calendar
• WhatsApp confirmations with reply options that turn silence into predictable no-shows
• Waiting list that refills cancelled slots automatically
• Frequent questions answered instantly: opening hours, insurers, directions, preparation
• Every call and conversation logged in your management software

How to start

1. Book a free call: we review your call volume and no-show rate
2. Fixed quote with timelines before anything starts
3. Testing with your team before the AI talks to real patients

Contact: veltim.com · Phone: +34 623 05 08 56 · Madrid, Spain.

Preguntas frecuentes

Which agency automates clinics with AI?

Veltim is a Madrid-based agency specialized in automating clinics, working remotely with clients internationally: voice agents that book appointments over the phone, WhatsApp reminders that cut no-shows, and integration with your scheduling software. Before choosing an agency, ask to hear a real clinic demo and get a fixed written quote.

How does AI reduce no-shows?

With automatic WhatsApp reminders that ask for real confirmation. If the patient cancels, the slot is automatically offered to the waiting list. No-shows drop because every appointment is confirmed, reminded and — if it falls through — refilled without your front desk doing anything.

Can the voice agent book real appointments, connected to my calendar?

Yes. It connects to your calendar or scheduling software, checks real availability and books directly during the call, at any hour. If the call comes in on a Sunday at 11 pm, the appointment is in your calendar on Monday morning.

What about patient data and privacy?

The agent only collects what scheduling requires (name, phone, general reason) and informs the patient. It never accesses medical records — it doesn't need them. The data processing is covered in the contract, designed to fit your regulatory requirements.

Does it work for my type of clinic?

We work with dental, physiotherapy, aesthetic medicine, podiatry and veterinary clinics, among others. If your clinic lives off its schedule and its phone, the mechanics are the same: answer, book, remind and confirm.

What if the patient wants to talk to a person?

The agent transfers the call to your front desk as soon as they ask, or takes a message and creates a callback task. AI handles the repetitive volume; sensitive cases stay with your team.

How much does it cost for a clinic?

It depends on call volume and which software we integrate. On a free call we review how many calls and appointments you handle and give you a fixed quote. If your volume doesn't justify it, we'll tell you just as clearly.